APPLICANTS & CONTRIBUTOR PRIVACY NOTICE
Introduction
We want to let you know that your personal information and data is very important to us and we are in the process of up-dating our procedures to ensure they are in line with privacy and data protections laws, including General Data Protection Regulation and any applicable UK legislation.
To explain what information we would like to collect about you, why we’ve requested that information, how we store and protect it, who can see it and what your rights are, we’ve set out below some more detailed information.
This Privacy Notice relates to applicants and contributors with whom we’d like to consider featuring in a programme development or actual television programme and describes the categories of personal information we may ask for, how your personal information may be processed and how your privacy is safeguarded throughout our relationship with you.
Parable Ventures are committed to protecting the security of the personal information you share with us. To support this, we are taking appropriate technical, physical and organizational measures to make sure the level of security is appropriate to the risk and may up-date you from time to time when these are up-dated.
How do Parable collect data?
Parable collects and records your personal information only from you. You will usually provide this information via the telephone or email as a result of responding to an online or leafletting shout out from Parable Staff.
Where we store your personal information
We hold all personal information and data on a cloud based platform where all our files are password protected where only those people on a need to know basis can access.
What information are we processing and why?
Personal information means any information describing or relating to an identifiable individual, such as name, address, age, contact details etc.
Personal information means is any information describing or relating to an identifiable individual, such as name, age, sex, address, email address, phone number etc.
Special categories of Personal Information
Where permitted by applicable laws, Parable may also collect and process a limited amount of personal information falling into special categories, sometimes referred to as “sensitive personal data”. This may include information relating to such matters as racial or ethnic origin, religious believes, physical or mental health, sexual orientation or other specific details which may be relevant to the project we are speaking to you about and will be made clear in our communications to you.
Who has access to my data?
Your personal information will only be accessed by specific members of staff or freelance employees at Parable Ventures who are engaged with a specific project as well as individuals at the Broadcaster of the same nature.
How long does the Company keep my data?
We retain your personal information only for as long as it is required for the purpose for which it was collected, whilst keeping it as up-to-date as possible and making sure that irrelevant or excessive data is deleted or made anonymous a soon as is reasonably practicable.
It is our aim to retain data for as little time as possible and we are currently reviewing and putting into place processes to ensure this is carried out and will up-date you accordingly as and when these processes are up- dated.
What are my rights?
As a contributor to a Parable project and in Law, you are known as the ‘Data Subject’ and as such, you have always had the right to request that your data is deleted, corrected or up- dated. You still have these rights and more under the new Data Protection legislation. In addition to the above and since 25th May 2018, you may now also have:
1. The right to be informed
2. The right of access
3. The right of rectification
4. The right to erasure
5. The right restrict processing
6. The right to data portability
7. The right to object
8. Rights in relation to automated decision making and profiling
find out more on these rights through the Information Commissioner’s Office (ICO) www.ico.org.uk.
If you want to make a complaint.
We absolutely intend to safeguard your data at all times, however, please email us on privacy@parableworks.com if you feel we have not done so and we will make every effort to reassure you or rectify the situation accordingly. You may also make a complaint directly to the Information Commissioner’s Office (ICO). The ICO is the relevant supervisory authority in the UK and will deal with your complaint accordingly.
Should we become aware of a breach or potential breach of the privacy or security of your personal information, we shall notify you with full details as soon as practicable (and in any event, no later than 48 hours) and will continue to keep you updated with any further developments as quickly as possible.